Making the Grade: Canvas Tips for End-of-Semester Grading

It’s that time again! Final exams are just around the corner, which means semester grades are due soon. Here are a few things to remember when using Canvas to determine and upload semester grades:

Grading Schemes

Are all of your grades in, but they’re not displaying with an A, AB, B, BC, etc.? You need to enable a grading scheme.

Don’t like the UW-Madison grading scheme option?  Click manage grading schemes and then Add grading scheme to create your own.  Contact CEETE if you’d like us to set up a departmental account-level grading scheme in Engineering.

Weighted Grades

Are you using weighted grades? To double-check, click the Syllabus tab (whether you’re using it or not). Your weights will display off to the right-hand side.
Create an Assignment Group (these are your categories).
Weight Assignment Groups (this is where you enter the percentages).

  • Note that the point values given to assignments will determine their weight within each category. Canvas does not allow weights within weights.  (More discussion here.)
  • Also, Canvas will let your weights add up to anything.  You probably want them to add up to 100%, so double-check this.
  • Verify that each of your assignments is in the correct Assignment Group.  Drag and drop assignments on the Assignments page, or use the settings wheel to the right of each assignment.

Muting and Unmuting Grades

You may have muted some grades during the semester.  Unmute any grades as necessary.

  • Students receive notifications about grades based on their notification preferences.  Depending on their selections, when you unmute an assignment, some students will get their grade immediately via email or text. Others may get it at the end of the day or week, or not at all. Set your instructor notifications. Point students toward this document to set theirs.

Unhide total grades

We generally don’t recommend hiding total grades.  (And our students have the math skills to figure them out!)  But, it is an available setting. Here are directions.

Missing Work

You may have noticed that Canvas ignores missing assignments. If your policy calls for changing those grades to zeroes, there are a few good options and one very ineffective one:

  • Recommended: Set a default grade for each assignment.
  • Enter zeroes manually (good for small classes).  To excuse an assignment, enter EX.
  • Export your gradebook, fill in the blanks using batch processes in Excel, and upload changes (good for very large classes).
  • NOT Recommended: The treat ungraded as zero option does not alter students’ scores. It creates a “what-if” view for you, so you can see what happens if you do change those missing scores to zeroes.

Curving Assignment Grades

Be aware! Curving an assignment in Canvas is not reversible. Before you do this, especially in a large class, we recommend downloading a .csv copy of your grades, just in case.

Faculty Center Grade Prep Tool

Woo-hoo!  You’re ready to enter your grades in the Faculty Center. They’re working on a button that will do that directly.  In the meantime, there are a few steps to follow.

First, if your class is small, you may want to enter grades directly into Faculty Center. You can even enter a default grade and then adjust from there if you like.

The Faculty Center Grade Prep Tool is meant for large classes. It will take your Faculty Center roster and Canvas-ify it for streamlined use.  See how it works and find directions in this KB document from Learn@UW. Watch the Overview Video.

Canvas Modules: Organizing your Canvas Course

When you develop a course in Canvas, you’ll soon find yourself thinking about Modules. Check out our KB document, Recommendations for Modules in Canvas, describing what modules are, some ways to structure them, and how to set permissions or restrictions to guide students through a course.

Before diving into the details and the how-to, you may want to think about the many possibilities for organizing your course material. What are the patterns that recur throughout your course? Is there a rhythm or a flow of work that you want to communicate through modules? Let’s explore 3 options for course organization: Linear, Topical, and Student-Driven.

 Linear

This type of organization is probably the most common and the easiest to set up in Modules. Students progress from one item to the next. They can navigate using the modules page if you make it available, or they can use the Previous/Next buttons on each content page to move in sequence. You might use a module for each day of class or each week. You might have a pattern of Reading/Viewing/Lecture → Practice/Lab/Discussion → Homework/Knowledge Check/Assessment.

 Topical

Depending on the type of course you teach, it might not matter that students work through the course content in the same order. You could make a module for each course topic. Perhaps you’re using the Canvas course as a file repository or course supplement. The Files tab lets you find your files in Canvas and organize them in folders. Unless your files are extremely well-organized, however, we recommend hiding the Files link from students. Instead, link to needed files in pages or as module items.

Learn how to restrict file availability by date.

 Student-Driven

You may be developing a course to meet students’ specific needs or using input from them to determine which direction the class takes. In this case your modules or module content may change throughout the term, instead of being fixed. And/Or you might want to set up collaborative spaces within the course. Did you know that any course page can be created as a wiki? That means you can set up a page so that instructors and students can edit it. This allows students to post resources for each other, keep track of information collaboratively, and be more engaged in the course.

Hidden Figures: Easy-to-Miss Canvas Icons Doing Important Things

In its attempt to be streamlined and simple, sometimes the Canvas interface can seem to hide important features right under our noses. In this post we’ll take a look at some useful icons you may not have noticed.

Restricting File Availability

You may have files in your course that you want students to access during a specific time frame. You can set availability dates for each file. From the Files page, click the cloud icon to the right of the file details. publish-cloudThis symbol means that an item is published. Clicking on the cloud from Files opens the Editing permissions window. There are now three options: Publish, Unpublish, and Restricted Access. Click Restricted Access and Schedule student availability to set dates and times.restrict-availability

 Finding the course menu from Grade Book view

When you click on Grades, Canvas takes you to the Default Grade Book View. To allow more space on the screen to show your grade book, Canvas collapses the Course Navigation menu. To expand or collapse the menu, click the “hot dogs” at the top left.

hot-dogs

Muting assignments, curving grades, and messaging students who . . .

Also in the Default Grade Book View, if you mouse over an assignment, a triangle appears. Click the triangle to reveal a dropdown menu for that assignment. You can mute an assignment, curve grades, or message students who haven’t completed an assignment, haven’t been graded, or those who scored at, above, or below a certain score. (Muting an assignment allows you to hide the assignment grade from student view in the grade book).

triangle-gradebook

Managing rubrics

To create, edit, or delete a rubric for your course, go to the Outcomes tab. (You can use rubrics to grade assignments whether or not you are using outcomes.) Click the  button with three dots in the top right corner, and then click on Manage Rubrics.  manage-rubrics

You can add rubrics to Assignments, Quizzes, and Discussions. If you are a COE instructor who would like to use a large number of rubrics in your class, contact us at CEETE for tips to make the rubric creation process simpler.

Moderate quizzes

To add extra time to a student’s quiz, you need the Moderate Quiz tool. This tool only appears after you publish the quiz. (Remember you can restrict the quiz’s availability to students before you publish.) From the Quizzes page, if you click on a published quiz, the next page will list Moderate This Quiz under Related Items on the right hand side.

moderate-tool

Quiz Statistics will appear after students have taken the quiz.

Learn more about the Moderate Quiz tool.

 

Extended Testing Time in Canvas: Using the Moderate Quiz tool

Extended Testing Time in Canvas

Instructors have a responsibility to provide accommodations for students who work with the McBurney center and notify their instructors of their needs. A common accommodation for testing is extra time. Keep reading to find out . . .

  • how to adjust the time allowed for any student to take an assessment
  • how to give any student an extra attempt
  • how to see how long a student spent taking a quiz
  • how to add time to a student’s quiz attempt during the quiz

A note for previous Moodle users: You may have used hidden groups in Moodle to accomplish this task. It’s important to know that groups in Canvas are public. To avoid possible FERPA violations, do not create a group of students needing accommodations.

Quizzes are a type of assignment in Canvas. They can be graded or ungraded, timed or untimed. When creating a quiz, under options, you can enter a time limit and set the number of allowed attempts.

Continue reading

Resources for moving forward with Canvas

CEETE is here to help any COE instructor in moving to Canvas, but there are many resources available to you in this transition. Here are some resources that may help you.

 Recommended groups that can answer Canvas questions:

  • CEETE can help with any Canvas related needs between 10 and 4, Monday through Friday via ceete@engr.wisc.edu, (608) 265-1178, or walking in to 2209 Mechanical Engineering (This option will be able to provide the most customized and responsive support).
  • DoIT Help Desk: https://it.wisc.edu/services/help-desk/
  • DoIT Academic Technology – limited to 1 hour of consultation support to get started with Canvas – email learnuwsupport@doit.wisc.edu with specific questions and your desired timeline for meeting

Recommended online resources to answer Canvas questions:

Face to Face Training:

  • There are 2 face to face workshops available to introduce you to Canvas. Available dates are listed under “events” on the https://canvasinfo.wisc.edu/ website

Additional Resources:

  • Help is available via the Help icon in the LMS
  • Search the Canvas Guides: bit.ly/UW-Canvas
  • Chat line
  • Ask the community in the Canvas discussion forums

Where to find general information about the Canvas Transition Project:

Download this handy flier!